Rental Policies & Rules
The applicant must read the policies and rules governing the rental of Ross Township Facilities associated with this application and provide all applicable documentation, signed and acknowledged, that is requested. Please make checks payable to "Ross Township Recreation." All deposits will be returned in accordance with the associated policies and rules. For additional information, please contact the Parks and Recreation office at 412-931-7041. RESERVATIONS MUST BE MADE IN PERSON, AT THE MUNICIPAL CENTER. RESERVATIONS WILL NOT BE TAKEN WITHOUT THE APPROPRIATE PAYMENT. The renter is responsible for setting up and breaking down tables and chairs, wiping off tables, taking trash to the dumpster and sweeping the floor.
We are closed to observe: New Year’s Day; President’s Day; Good Friday; Memorial Day; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Friday after Thanksgiving Day; and Christmas Day.
A. Damage Deposit - $100.00
This must be a separate check from the Rental Fee. The Damage Deposit is due thirty (30) days before the
event. The Renter assumes all financial responsibility for any damage or loss to the facility, which includes damages above and beyond the costs of the Damage Deposit. All rental parties are expected to leave the building and ground free of debris. Upon satisfactory inspection of the facility, the total amount will be returned by mail. Any cleaning or breakdown of tables and chairs that is performed by Ross Township employees will result in a reduced return of the Damage Deposit.
B. Alcohol Permit Fee - $50.00
If the Renter intends to provide alcoholic beverages, they will need to complete a Municipal Alcohol Permit
and pay the $50.00 Alcohol Permit Fee, which must be submitted with the Facilities Use Application and Rental Fees.
Section 1 - Reservation Policies
A. The Municipal Center Classrooms are available for rental from 8:00 a.m. – 9:00 p.m. daily, with the exception of Sunday when the Community Center opens at 12:00 p.m.
B. Reservations will only be accepted in person at the Ross Municipal Center.Telephone reservations are not accepted.
C. Ross Township residents may reserve the facility up to 1 year before the requested date. Non-residents, businesses, and organizations may reserve the facility up to 6 months before the requested date. Governmental use requests may be made up to 18 months before the requested date. Within these time frames,reservation sare on a first-come,first- served basis.
Section 2 – Required Reservation Documentation
A. Due at the time Reservation is made: Ross Township resident ID card for resident rate; Completed Facility Use Application; Rental Payment; Alcohol Permit and Payment, if applicable; Indemnification Statement.
B. Due 30 days before use:Damage Deposit
Section 3 – Enforcement of Rules
Municipal Police Officers shall strictly enforce the PA Motor Vehicle Code, the PA Crime Codes and any and all other legislative or municipal enactments concerning and relating to the use of the Park facility.
Section 4 – General Rules
A. The person who obtains the rental is responsible to be present during the function, and be responsible for the group’s general conduct.
B. The nature of the function and any related activity are limited to the events described in the Facility Use Application. Any event beyond that selection will be subject to additional fees and/or eviction from the facility.
C. The renter and his/her guests, invitees, and members stand as licensees of Ross Township.
D. Must be at least 21 years old to rent the facility.
E. No unauthorized person shall clean, polish, grease, lubricate or make any repairs to vehicles.
F. Electrical amplification equipment is ONLY permitted with the permission of the Parks & Recreation Director.
G. Personal metal detectors are not allowed.
Section 5 – Decoration and Signage
A. All Decorations must be restricted to the tables and/or free standing.
B. Nothing may be affixed to the walls or ceilings of the ECP building. Masking tape is permitted in the pavilion only.
C. No candles.
D. In the event that signage is required, it must be approved by Ross Recreation Dept.All decorations and signage must be removed within 1⁄2 hour of the end of the rental agreement.
E. The renter is responsible for clean-up and removal of all decorations and signage and any damage that is a result of the decorations and signage set-up and/or removal. If the renter fails to comply with these Decorations and Signage Rules, they will forfeit all or part of their damage deposit.
F. If the costs involved with clean up or repair resulting from the decorations or signage exceeds the amount of the damage deposit, the renter will be billed and responsible for paying the additional expense. The renter and his/her immediate family will not be permitted to further rent Ross Township facilities nor participate in Ross Township Parks & Recreation programs until all expenses are paid in full.
Section 6 – Supervision
A. The renter is responsible for the supervision and conduct of all individuals that are provided access to the areas
specified in the Facility Use Application. Ross Township reserves the right to expel any renter or guest if deemed necessary (with forfeiture of any rental fees and damage deposit). The renter may also be subject to fines and liability for the actions resulting in the expulsion.
B. The renter is responsible for the adult supervision of all children in attendance of the function at all times. At no time shall a child not yet twelve years of age be permitted on the Municipal Center Park grounds or building without a parent or custodian eighteen years of age or older accompanying such individual.
Section 7 – Alcohol
A. The renter is solely responsible and legally liable for serving alcohol to his/her invitees and guests in connection with the function and is subject to all provision defined in this document. A Municipal Alcohol Permit must be on file with Ross Township and must be paid for when the Facilities Use Application is submitted.
B. There is a $50.00 Alcohol Permit Fee, which must be submitted and paid for with the Municipal Alcohol Permit.
C. The dispensing of alcoholic beverages is limited to five (5) hours, and is strictly forbidden during the last hour of the total rental time.
D. All alcohol must be consumed within the confines of the rented area as designated in the Facility Use Application. E. Renters may not charge fees for service or provisions of alcohol.
F.All alcoholic beverages must be distributed in non-breakable containers.
Section 8 – Smoking
The renter is responsible for inappropriately discarded tobacco products found in and around the rented facility. If areas are left unacceptable, it will result in a reduction or forfeiture of damage deposit.
Section 9 – Animals
Animals are not permitted, unless to aid the disabled, at any function in the facilities or on the grounds of the Municipal Center Park.
Section 10 – Gambling
Gambling is prohibited. No ticket selling on grounds or at the door.
Section 11 – Cancellation Policy
In the event of a cancellation, one-half (1/2) of the rental fee will be refunded if written notice is received no less than sixty (60) days before the rental date. If cancellation is less than 60 days before the rental date, no refund will be given. All damage deposits and fees associated with the serving of alcohol will be refunded in the event of a cancellation.
Section 12 – NSF Check Policy
Individuals who submit an NSF check will be contacted and requested to make immediate payment in cash. In addition to the original payment amount, a $25 service-charge will be due and collected at the time of payment. Failure to comply will result in loss of deposit and/or reservation date.